How to Select a Professional Mover

Having all your possessions in someone else’s hands can be frightening. Finding a moving company that is reliable, responsible, “gentle” on belongings, and affordable could be a complicated task.

Team USA Moving will give you one less thing to worry about. The following information can help you find the right relocation company for you.

Allow 6 to 8 weeks to chose a moving company

The process of finding the right relocation company for you will probably take this much time. You’ll request bids from each mover, check references, and make your final decision about which company is the best value for your money. Moving companies will need time to fit your move into their schedules, especially in the summer months, which is their busiest time of year.

Ask around before choosing a moving company

It’s always helpful to ask information from people you trust. Talk with friends and neighbors who have moved recently, relocation consultants, and your real estate agent. If you happen to see someone moving into or out of your neighborhood, stop by and ask them how they like (or liked) their moving company. We all know that the best recommendations for any mover comes from satisfied customers.

But unfortunately, that’s not enough. Ask each of your prospective movers for references from previous customers and for documents on their history of service. Take advantage of free estimates, and get them from several movers. Having several free estimates will give you a very good idea of how costly your move will be. Keep in mind that certain movers offer estimates that are outrageously low, and then hand you a large bill when the move is complete. In order to avoid this predicament, always make sure that any estimates you receive from movers are either binding or include a “not to exceed” clause.

Decisions you should make in advance

Decide in advance which goods will be shipped and which will be sold or given away. Then consider whether or not you would like the mover to pack and what other type of additional services you may want. Remember that packing is always a separate bid from moving. An estimator may come to your home and create a bid, or make an estimate by talking to you over the phone. Moves that are less than 50 miles away are usually priced by the hour. For longer distance moves, estimates are based on weight, usually per 100 pounds.

If you decide to do your own packing or partial packing, remember that the moving company is not liable for damage to boxes packed by customer. However, if there is an obvious exterior damage at the delivery, make a note of that on the inventory sheet of your shipment. The driver has the right to refuse to accept any carton that may be improperly packed. If the driver has to re-pack cartons that the customer has packed, additional charges will apply.

Try to provide as much information as possible about unusual situations on either end so your estimates will be more accurate. Make the mover be aware of any problems they may encounter at the delivery such as parking problems, road access, street accessibility, delivery time restriction or if there are any stairs or elevators involved. The cost of your move can increase for such occurrences. Try to reserve a “parking space” for the moving van if your new home is on a congested street. If the moving crew has to carry your load more than 75 feet from the moving van to your door you may be charged for excessive distance.

Types of moving company estimates

Binding – The mover offers a guaranteed price, within a small percentage of deviation that is based on a complete list of items to be moved and the type of service performed.

Non-binding or hourly rate – This is not an estimate at all, only a price list. These rates are based upon the movers’ previous experience of jobs similar to yours.

Not to exceed – This quote is binding only on the mover. The final price for the move cannot exceed the estimate figure; but if the move comes in under the estimated amount you pay the lesser price.

Know how to read your moving company bid

Bids are created by using a “Table of Measurements” that assigns a certain number of cubes to each room. In moving lingo, a cube equals 7 pounds. Estimators will multiply the number of final cubes by 7 to determine the price. Estimates should include all moving charges, such as carrying up stairs or in an elevator, overtime, additional transportation, moving bulky articles, carrying an excessive distance, storage, and more. These types of charges usually involve obstacles the mover has to overcome, which you can determine ahead of time and include in the bid. Packing bids should state not only labor charges but the amount and cost of boxes. Make sure each bid is estimated the same way, so you can easily make comparisons.

Check for performance or complaints on moving companies

You can get “performance reports” on larger, interstate moving companies by calling the Interstate Commerce Commission (ICC). Call for the number of the regional office closest to you. Most states do not regulate intrastate moving, however, call your state transportation department to find out if they license movers in your state or have any performance information about individual movers.

Contact your local department of consumer affairs and ask if there are any complaints registered about the movers you’re considering. If the move is within your state, request the same information from your state’s transportation department and public utilities commission. Keep in mind that there are usually two sides to every story. A pattern of many complaints, however, is not a good sign.

When you decide – Don’t make price the deciding factor

Low-ball bids could mask less reliable moving practices. Use several factors in addition to price: references, performance reports, reported complaints. Get the final bid in writing (which you may be asked to sign), but never sign off on a final bill until the move is complete.

Coverage for loss or damage

Make sure you understand the coverage for loss or damage of your shipment. All licensed movers must provide liability for the value of goods, which they transport. But there are different levels of liability. You must be aware of the amount of protection provided and the additional costs that may apply.